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| Company Name: |
Arizona State University |
| Location: |
Tempe, AZ United States |
| Position Type: |
Full Time |
| Post Date: |
04/17/2024 |
| Expire Date: |
06/16/2024 |
| Job Categories: |
Education, Information Technology |
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EVENTS COORDINATOR
Events Coordinator
Arizona State University
Office of the CIO
Campus: Tempe
82621BR
Job Description
The University Technology Office at ASU is seeking an Event Coordinator who is energetic, creative and innovative. This position supports events that require a high level of detail, logistical coordination, professionalism and regular collaboration with ASU departments and units, representing the ASU University Technology Office (UTO).
PRIMARY PURPOSE:
The UTO at ASU is a values-driven organization that enables and catalyzes technological developments and capacity to serve the ASU community. Connecting community members worldwide, driving student success via advanced analytics, and building smart cities for social impact are just a few of UTO’s many transformative activities that require creative direction for how they are shared with the world, which can be through our events. As with everyone in the UTO family, culture and communications are core responsibilities in this role.
The UTO is seeking a full-time Event Coordinator for the UTO Events team to support Community Engagement which span across a diverse portfolio of technology activities, products, programs and services. As an event coordinator you will contribute to bringing people together while supporting the UTO-driven initiatives, products and services. This work entails supporting the Event Manager in planning, organizing, communicating and ensuring successful event production from beginning to completion, including post-event closure.
Incumbents are required to maintain a flexible work schedule in order to coordinate and attend evening and weekend events. Maintains on-call status. Please indicate availability in application materials. The ability to work 40 hours per week is preferred.
As with everyone in the UTO family, our intentional focus on diversity, equity, inclusion and belonging as well as culture and communications are core responsibilities in this role. With an increased emphasis on authenticity, compassion, and inclusivity, this position strives to embody and advance our UTO Positive Core.
Salary Range
$35,568 - $50,000 per year; DOE
Close Date
18-August-2022 is the initial close date. Applications will continue to be accepted and reviewed each week until the job is closed.
Essential Duties
Through creativity, detailed planning, organization, and multi-tasking, support the coordination and execution of a variety of in-person, hybrid and virtual events.
Provide administrative support including filing, scanning, copying, inventory tracking, and general office duties.
Organize, maintain and track electronic and/or hard copy files of all applicable required documentation.
Prepare and distribute office administration and event materials.
Assist with event set-up and tear down, which may involve lifting, moving furniture, cleaning, food and beverages set-up and removal.
Communicate effectively with guests, participants, staff and faculty.
Establish and maintain positive working relationships with event stakeholders, including, but not limited to: internal ASU colleges, units, and departments, external agencies and university partners, vendors.
Assist with researching and reserving event meeting space and technology.
Maintain and track event logistics before, during and after the event.
Maintain spreadsheets for tracking, modifying, and reconciling events and operational expenditures.
Support the development of logistical plans for events including, but not limited to: event communication, budget, venue, site diagrams, attendee registration, catering, A/V vendor management, staffing, technology, parking, permits, and procedures.
Work on multiple, concurrent projects under tight deadlines.
Serve as a key point of contact for day-of-event logistics, including being onsite to set, monitor and break down event infrastructure.
Work closely with the ASU safety collaborators including Fire, Police, and Emergency Medical Services and other internal ASU UTO Business and Finance departments including technology, transportation, facilities and more.
Understand and utilize event and project management systems including, but not limited to: Aventri, Asana, and Google Office.
Occasionally work evenings and weekends as some events occur outside traditional office hours.
Take responsibility for fostering culture, advancing our values, and championing engagement in all its forms -- collaborating across our teams as well as participating in UTO/ASU events and programs.
Demonstrate commitment to valuing diversity and contributing to an inclusive working and learning environment. Advance our UTO Affirmative Pledge.
Perform other duties as assigned.
Minimum Qualifications
Associate's degree in Public Administration, Business Administration or a related field and two years of event planning and coordinating experience; OR,Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
Desired Qualifications
Experience in being detailed-oriented and accurate.
Ability to work in a team environment.
Available to work a flexible schedule (evenings and weekends during events only).
Evidence of effective interpersonal, oral and written communication skills.
Ability to work within a diverse population.
Experience in using Microsoft Office Suite, Outlook, Zoom Asana and Aventri.
Previous knowledge, skill in event management or equivalent experience or training.
Knowledge of preparing data entry, basic accounting concepts, phone etiquette, daily business transactions and customer service.
Ability to work independently.
Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
Knowledge of budgets, finance, and management principles and practices.
Knowledge of basic program management.
Skill in complex, unexpected, and diverse social settings in a diversified population.
Experience in coordinating and prioritizing work and activities of self and others.
Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.
Ability to model empathy, compassion and emotional intelligence.
Experience working in a values-led organization, emphasizing diversity, equity, inclusion and belonging.
Ability to help foster a safe psychological space for all teammates where everyone can thrive.
Working Environment
Activities are mostly performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
Required to stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
Ability to clearly communicate to perform essential functions.
Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Regular activities require the ability to quickly change priorities which may include and/or are subject to the resolution of conflicts.
Receive a regular review of assignments for adherence to established goals and objectives.
This position may provide work direction of activities to others for the completion of project-related tasks.
Department Statement
The University Technology Office (UTO) embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization. Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovation initiatives. Applicants must be eligible to work in the United States.
Join the team that sparks human-centered innovation
UTO is a rapidly reconfigurable and entrepreneurial organization at ASU that prioritizes and
executes to meet the needs of our community of learners, faculty, researchers and staff. Our
work emphasizes autonomy, flexibility and distributed decision-making to leverage the strengths of individuals. Together, we embrace a culture that nurtures, engages and embraces diverse voices with a shared lens of positive community impact and expanded opportunities for collaboration.
Why join us?
Mission oriented. Everything we do is to advance ASU’s charter -- measuring who we include and how they succeed. We are staunch champions of learner success and put people first.
Flexibility. Our hybrid work environment prioritizes personal autonomy and trust around how work gets done. Staff touch base in person a few times per week with freedom to decide how, when and where.
Culture forward. We embrace a Positive Core culture: Belonging, Relational, Authentic, Visionary and Empowered. The UTO fabric weaves together diversity, equity and inclusion applied in our daily work and interactions.
Scale of impact. Our work changes the world. With 180k+ learners, faculty, researchers and staff, working with UTO means you have the capacity to improve many lives and entire communities.
World-class, low cost education. Our professional development is built in! UTO encourages staff to seek additional certificates and degrees via ASU’s top ranked programs with major tuition breaks.
Exposure to industry giants. UTO partners with Amazon, Apple, Cox, Verizon, Salesforce, Alteryx and a diversity of technology companies to enhance our innovations and deepen their impact.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
To apply please go to www.asujobs/ see Req Id# 82621BR
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| Company Name: |
Arizona State University |
| Website: | https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25620&siteid=5494&PageType=JobDetails&jobid=4603187 |
Company Description:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
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