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Job Title: Clinical Program Coordinator II
Location: Milwaukee, WI United States
Position Type: Full Time
Post Date: 06/14/2022
Expire Date: 08/14/2022
Job Categories: Healthcare, Other
Job Description
Clinical Program Coordinator II

Position will be based in Wisconsin with a hybrid work location (remote/on-site) based on business needs. Coordinate the day-to-day clinical administrative activities of the (Hospitalist/Primary Care/Perioperative Medicine) Section. Provide support to the team to facilitate the achievement of the programís goals.

Primary Functions

- Act as a liaison between the divisionís administrative office and clinical functions. Keep all parties from both areas abreast of changes as they occur.
- Advocate for and assist in Lean and continual process improvement.
- Create and maintain clinic templates and clinical service schedules for the section. Create and maintain clinical scheduling protocols. Investigate scheduling errors and perform template audits when necessary and provide feedback where needed.
- Create annual service schedule for faculty. Create, maintain and disseminate daily/monthly faculty clinical and on call schedules. Enter monthly on-call schedule to paging system. Serve as clinical coverage resource.
- In conjunction with divisional leadership, create and maintain policies and procedures for the Section.
- Process provider time off requests per protocol and adjust schedules as appropriate. Track and report on requests and alert leadership to any deviations from policy.
- Coordinate CME functions for the section, including annual CME events. Update and maintain annual CME certification utilizing ETHOS CME system.
- Coordinate new provider onboarding and offboarding as it relates to provider clinical documents such as clinical protocols, templates, web site updates, introduction or departure letters, etc.
- Collaborate on the development of program materials including educational materials, marketing materials, websites, forms, and reports.
- Coordinate non-ACGME accredited fellowship activities for the division, including learner interviews and educational schedules. Assistant the Program Director in developing and maintaining program curriculum.
- Collaborate with the Office of Global Health to coordinate the divisionís International Scholar Program, including learner interviews and educational schedules. Assist the Program Director in developing and maintaining program curricula.
- Train new staff in clinical and education aspects of the division. Provide ongoing educational opportunities/training for existing staff.
- Coordinate special projects and assist administrative staff as needed.
- Develop, implement, and maintain comprehensive databases and files related to the program.
- Maintain program timeline including tracking deadlines and program components.
- Collect, analyze, and disseminate program data. Provide input on program design.
- Work with the Division Administrator in reporting clinical data and progress to program stakeholders.
- Participate on appropriate committees relevant to the advancement of the program and the profession.
Qualifications & Requirements

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelorís degree, Business Administration, Healthcare Administration, Communication or other related field

Minimum Required Experience: 3 years in clinical administrative work or other related field

Preferred Experience: Clinic experience, provider scheduling

Why MCW?

- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

Diversity and Inclusion

The Medical College of Wisconsin defines diversity as a commitment to recognizing and appreciating the variety of individual differences in an environment that promotes and celebrates individual and collective achievement. The diversity of MCW continues to be an important source of innovative ideas and creative accomplishments.
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Company Description:
Commitment to Diversity MCW is one of the largest healthcare employers in Wisconsin. We are committed to creating an inclusive and welcoming workplace that includes individuals with diverse backgrounds and experiences. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. We strive to integrate our human and social differences into MCWís functioning, strategies and culture to create a diverse and equitable workplace. If you believe embracing individuality and working together makes us stronger, then MCW is the place for you. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply. About MCW The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. We are the second largest Medical College in the state of Wisconsin that also is a leader in research and employs a large amount of providers for Southeastern Wisconsin.
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